Government of India has launched Deen Dayal Upadhayaya Gram Jyoti Yojana (DDUGJY) to extend financial assistance against capital expenditure to supplement the efforts of DISCOMs/Power Departments in strengthening and augmenting distribution infrastructure in Rural areas of the country.
As per guidelines of DDUGJY, an appropriate Project Management Agency(PMA) is to be appointed preferably utility wise to assist them in project management and ensuring timely implementation of the projects. The utilitiesmay deploy same agency as PMA for both IPDS & DDUGJY scheme for better coordination, operational efficiency and cost optimization. Further, to avoid conflict of interest:.
a)The Agency appointed as PMA shall not be appointed as executing agency (under IPDS as well as DDUGJY) in respective state.
b)The beneficiary utilities shall not engage themselves or their subsidiaries / JVs as their PMA.
- Project Formulation (Optional)
a) Preparation of Need Assessment Document
b) Formulation of DPR's.
- Monitoring and coordination of bidding process (Mandatory):
a) Assist utilities in preparation of tender documents for appointment of turnkey contractor.
b) Assist utilities in bidding process (including pre bid meetings etc) and technical evaluation of bids.
c) Assist the utilities for placement of Letter of Award and related activities
- Project Planning and Implementation(Mandatory):
a) Assisting Discoms in preparation of detailed work implementation schedule in association with turnkey contractor.
b) Coordination & monitoring of project implementation activities.
c) To monitor DPR wise monthly physical & financial progress of the scheme, prepare a consolidated report & submit to utility for onward submission to Nodal Agency.
d) Identification of anticipated bottlenecks inproject implementation & preparation of remedial action plan in consultation with utilities & project implementing agency (Contractor).
e) To assist utilities in addition of the created assets to their asset register.
f) Recommend the claim of utility for fund release from Nodal Agency. The recommendation is to be supported by a report on expenditure, progress and constraints if any for timely completion of project.
g) Submit a report to Nodal Agency, regarding Project Completion and expenditure incurred along with recommendation in accordance with the guidelines.
h) To assist utility in supervision of flow of funds in dedicated bank account of projects.
- Quality Monitoring(Mandatory):
a) To prepare a Quality Assurance (QA) Plan with the approval of the utility
b) To carryout field quality inspection of ongoing/ completed works
c) Joint inspection (along with representative of state utility) of material at site on sample basis i.e. 10% of major materials (Poles, Conductor, Meters, Transformers, Cable)
- MIS & Web Portal up-dation(Mandatory):
a) Assisting utilities in timely updation of information on utility / Nodal Agency Web Portal.
b) Periodic reporting to the Project Management Cell of utility.
- Coordination with Nodal Agency/ MoP and any other works as may be required to achieve the objectives of the scheme.